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Pros & Cons of Hosting Your Event Outdoors

By February 17, 2020 Events

So much goes into hosting an event. The décor, the theme, the time and date, who to invite…the list can go on and on. For many hosts, the idea of an outdoor event is not only highly desirable, it’s a chance for guests to embrace the beauty of the great outdoors. Although the outdoors can seem like the perfect destination for any type of event, you’ll need to be aware of what makes an outdoor event amazing and what aspects to look out for when you’re planning. As with anything, there are some slight limitations to hosting an outdoor event, but in our opinion, the benefits far outweigh the limitations! Here are the pros and cons of hosting your event outdoors.

PRO: A Natural Setting

An outdoor event allows your guests to enjoy beautiful, natural scenery, all the while promoting relaxation and serenity. There’s just something about being outside that makes the senses tingle with excitement! The allure of an outdoor event is what makes hosts want to entertain outside to begin with, and in Southwest Florida, you can’t beat our stunning sunsets, spectacular beaches and amazing views.

CON: Unpredictability

You can’t control the weather…that’s a fact! But oh how we wish we could! When it comes to hosting an event outdoors, you do run the risk of bad weather, which means that having a back-up plan (and a back-up space) is important. We all know that sometimes, the weather just does what it wants and there’s not too much that we can do about it. It’s also hard to control other elements, like abundant sunlight or an influx of pollen. This is why having a plan in place will be key to hosting a successful outdoor event.

PRO: Versatility

In this natural setting, the world is your oyster when it comes to which types of events work here. After all, you’ll be able to host virtually any type of event outdoors including:

  • Corporate events

  • Social galas

  • Wedding receptions

  • Birthday parties

  • Bridal/baby showers

The list definitely goes on. You’ll also have more freedom to design the look and feel of your event, as opposed to having to stick to a certain floorplan, when you choose to have it outside. Working your seating and décor ideas around the space can make for an enchanting backdrop for any type of event!

Planning the Perfect Outdoor Event

The best thing about outdoor events, aside from how beautiful and fun they are is the amount of options you have when planning one. By doing just a little research and planning, you can ensure the fate of your outdoor event, no matter what happens. Have tents in place, so that if it rains, you won’t have to worry. And be sure to learn about the space and the time of the year for your event, so that you can be prepared for anything that Mother Nature might throw your way.

If you’re thinking about hosting an outdoor event, don’t get caught up on everything you can’t control (like the weather), but instead focus on how exquisite it will be and how much fun your guests are going to have at your event. By doing just a little bit of prep work and having a back-up plan, you’ll be sure to wow your guests at your next outdoor soiree.

Team Crave would be delighted to be a part of your next event! Call (239) 292-1529 or visit to learn more.

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